Thousands of current tenants could be set for a refund of their deposit in a landmark move.

haart signed up to deposit replacement provider flatfair in April 2018.

The agent has already signed up 2,000 tenants to the scheme, but is now offering to refund deposits to any of its 16,000 existing tenants who switch.

This could result in more than £20m of deposit money being returned. It would be the largest return of deposits on record, and could mean that tenants would see hundred of pounds back in their bank accounts: the average tenancy deposit across the UK is £1,407.

The returned money will not include any interest earned by the agent while the deposit was being held, haart said.

While tenants would get back their original deposits in full, they would have to sign up to flatfair’s alternative arrangement by which they would have to pay the non-refundable equivalent of a week’s rent. They would also still be financially liable for any costs at the end of the tenancy, such as damages or cleaning.

Haart operations director Paul Sloan told EYE that landlords would be contacted first to see if they would agree to the switch and their tenants would then also have to give their approval.

They would still have the option of continuing with their existing traditional deposit arrangement.

He said the agent is anticipating a 20%-30% take-up rate, similar to the number of new tenancies that have opted for using flatfair rather than a traditional deposit.

Sloan said: “It has to be right for the individual tenant and landlord, so we are offering rather than pushing this.

“Landlords could effectively double their cover, while tenants won’t have as much of their cash locked away.”

He added that haart earns very little interest on the deposits, and as with other agents, will not be returning anything earned.

Sloan said: “The interest barely covers the bank charges and it is clearly not that significant to us as we will be getting a lot less if tenants start switching to flatfair.”

Under the proposition, tenants pay towards a ‘flatbond’ – a week’s worth of rent – before the tenancy starts. In return for this, landlords are covered for 12, rather than the usual six, weeks of rent.

Everything is managed on flatfair’s online portal, and as with a normal deposit, the tenant remains liable to pay for any damages costing up to the equivalent of six weeks of rent. The idea is that they are thus incentivised to behave responsibly.

Flatfair offers independent resolution by H F Resolution. If a tenant is found to owe money and fails to pay, landlords also get an option for flatfair to buy the debt from them so they are not out of pocket and the scheme then pursues the money itself.

Franz Doerr, chief executive of flatfair, said: “We all feel the financial strain after Christmas, which is why we’re pleased to be offering some light at the end of the tunnel.

“We hope to put millions of pounds that are pointlessly locked away back in the pockets of tenants across the UK, while providing landlords with the cover they need.”

Paul Smith, chief executive of Spicerhaart, said: “It’s more important to us than ever that we offer landlords the highest level of protection on the market and that’s exactly what flatfair provides, while benefiting tenants at the same time. It’s a win-win.”